Permit to Work Coordinator

Job Details

James Fisher Marine Services
Some College
January 24, 2017


Job Role:

Working within a small team, the General Permit to Work/Induction Coordinator is integral to ensuring the smooth running of the onshore and offshore construction sites


  • Management of site induction process, acting as single point of contact for arranging inductions at the base harbour port site. Responsible for managing numbers of attendees, ensuring that induction is properly presented and completing required documentation post induction.
  • Management of Offshore Profile records for all persons working on the project site. Uploading of personnel information before arrival on site, and managing integration with the induction process.
  • Day to day administration of the General Permit to Work System (GPTW) and associated certificates, advising contractors when these are about to expire and require submissions for reapproval.. Transferring to history cancelled or completed General Permits to Work and associated certificates.
  • Review of pre-approved Risk Assessments & Method Statement (RAMS) revisions ensuring the latest revision numbers are assigned to the GPTW and associated certificates, (no technical review of RAMS is required for this role).
  • Upload and upkeep of RAMS received and approved by the construction managers.
  • Upkeep of the GPTW dashboard (Layout of the Windfarm site) allocating the GPTW icons to the correct asset location.
  • Daily issue of the General Permit To Work Log, emailing out to contractors and designated RWE staff.
  • Generate reports from the system as requested by the construction managers for audit purpose.
  • Attend daily and weekly coordination meetings taking notes and writing these up.
  • Raising alerts to any perceived trends relating to HSE risks or transgressions developing
  • onshore / offshore as they arise; e.g. Early Warning with regards to repeat GPTW offences.
  • It is envisaged the role would be 8-10 hours per day Monday to Friday with some weekend
  • working a possibility.

Required Knowledge and Skills:

  • Strong Computer skills: MS office applications (Word, Excel, Project, PowerPoint) Knowledge
  • and experience of database applications would be advantageous.
  • The role involves close communication with the construction managers as the GPTW systems
  • forms the basis of a safe system of work and attention to detail is of paramount importance
  • Good inter company communication skills are important as is the ability to make yourself understood at all levels. Some communication with other European companies is required
  • although English is the contract language.
  • In house training will be given on the use of the GPTW system and after an induction period it is expected the GPTW coordinator would be able to demonstrate this training to others.